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How Coaches Can Get More Done During the Day

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time management tips that help business owners succeed

Productivity Tips That Help Coaches Conquer the Day

As a professional coach, you have dedicated your yourself to helping people achieve their health and wellness goals by providing guidance, support, and accountability.

However, like many of your clients (and anyone else for that matter!) you too can struggle with a busy schedule. In fact, 38% of people say they spend up to an hour a day on tasks or meetings that aren’t important to their role, 32% say they waste 1-2 hours and a further 17% waste 2-3 hours.

In this article, we will discuss some strategies and techniques that you can use to work through a busy schedule and continue to provide effective coaching to your clients.

Practice Self-care

Even while getting all of your work done, it is important to remember to practice self-care. A little self-care will go a long way in ensuring that they have the energy and focus to work through a busy schedule and help you stay focused, energized, and motivated, while also preventing burnout and promoting overall well-being.

Some simple self-care practices that will make you more productive include:

  • Getting More Sleep: There’s a huge correlation between productivity and sleep especially if you’re not getting enough sleep (or enough high-quality sleep), your productivity is going to take a nosedive.
  • Putting Your Phone Away: The average person gets almost fifty notifications per day, and every time your attention is stolen by your screen it can take a whopping 23 minutes to get back in the zone and refocus. Learn more about the negative effects of too much screen time. 
  • Shaking up Your Routine: If you’re feeling stuck, make a conscious effort each day to get out of your routine. If you work from a home office, try working from the living room, or get out of the house and work at a coffee shop.

Set Boundaries

The first step to working through a busy schedule is to set clear boundaries. This means defining your work hours, establishing a schedule for client appointments, and ensuring that you have time for self-care and other personal activities. Setting boundaries can help you stay focused and productive during your work hours, while also preventing burnout and promoting work-life balance.

How to Prioritize Tasks

This is an obvious one, but another important strategy for working through a busy schedule is to prioritize your tasks. This means identifying the most important and urgent jobs and completing them first. Prioritizing tasks can help you stay focused and ensure that you are making progress on the tasks that matter most.

Using Technology to Your Advantage

Technology can be a great tool for health coaches or trainers tackling busy schedules. Scheduling software, online coaching platforms, project management software, and productivity apps can help you stay organized and on task. Some of our favorite platforms and software include Dubsado, Optify, Simply.Coach, and My PT Hub.

The Benefits of Delegating Tasks

Delegating tasks can help you save time and energy, while also freeing up your schedule for more important tasks. This means identifying tasks that can be outsourced or assigned to others, such as administrative tasks or social media management. Virtual assistant services are becoming more popular among professionals.

Virtual assistant (VA) services can be particularly beneficial for coaches or trainers who run their own businesses and who need to focus on their core tasks and do not have the resources to hire a full-time assistant. The best services assist with simple tasks like scheduling appointments and handling correspondence, but they also can tackle more challenging assignments, such as writing social media marketing campaigns and acting as a business’s customer support. Some of our favorite VA services include Time etc, Belay, and MyOutDesk.

Why You Need to Take Breaks

While it may seem counterintuitive, taking breaks can actually you tackle that busy schedule. Studies have shown that taking short breaks throughout the day can improve productivity and focus, as well as reduce stress and fatigue. To take effective breaks, try the Pomodoro technique, which involves working for 25 minutes and then taking a 5-minute break. After four Pomodoros, take a longer break of 15-20 minutes. This will help you stay focused and energized throughout the day.

You need to use your time, energy, and focus wisely to be more productive. Whatever it is that you do, being productive will only help you achieve more. The ways shared in this blog are some of the most effective, so make sure you follow them to be productive and have perfect focus.

So, make sure that you do everything that you can to improve your work productivity and focus!

If you’ve been thinking about going online, or if you tried before and just lacked the needed skills, this is the time to get everything you need to become highly successful. The Online Coaching Certification is your step-by-step blueprint to build a highly profitable online coaching business.

Spencer Institute certification programs are open to anyone with a desire to learn and help others. There are no prerequisites.

That’s it for now.

Take action!

NESTA | Spencer Institute

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